Event and Communications Assistant
- Employment Type: Full Time (35 hours per week)
- Duration: Continuing
- Remuneration: Level 5 $85,717 – $96,992 (depending on experience) + 17% super + leave loading
- Location: Kensington, NSW (hybrid)
About UNSW:
UNSW isn’t like other places you’ve worked. Yes, we’re a large organisation with a diverse and talented community; a community doing extraordinary things. Together, we are driven to be thoughtful, practical, and purposeful in all we do. Taking this combined approach is what makes our work matter. It’s the reason we’re one of the top 20 universities in the world and a member of Australia’s prestigious Group of Eight. If you want a career where you can thrive, be challenged and do meaningful work, you’re in the right place.
Why your Role Matters:
The UNSW Division of Societal Impact, Equity and Engagement (DSIEE) leads UNSW’s efforts to make a positive and lasting impact on society, promoting equity and social justice, and driving engagement activities which enhance UNSW’s reputation as a key contributor to society through its research, teaching, and community engagement.
Working closely with internal and external stakeholders, the Event and Communications Assistant is responsible for contributing to and assisting on projects and events for the Event Programs team, delivering high quality and impact event and project outcomes.
This role reports to the Senior Manager, Event Programs, and has no direct reports. This role sits within the newly formed Strategic Events department and the role will have a focus on both key internal University events, as well as UNSW’s prestigious and leading thought-leadership platform the Centre for Ideas, and other strategic event programs.
Responsibilities:
- Participate fully within the Event Programs team, contributing to building a cohesive and effective team that demonstrates a commitment to excellence and continuous improvement.
- Assist the Event Programs team with Centre for Ideas and University events and projects including updating budgets, preparing venue and production requirements, organising talent travel, and preparing ticketing requirements.
- Participate in the on-ground delivery of Centre for Ideas and University events and projects assisting with venue elements (bump in and bump out), marketing elements and front of house elements.
- Brief and supervise volunteers, contractors, and casual staff as needed.
- Prepare event communications including newsletters, event and project communications, and other marketing briefs and collateral.
- Design event and project assets and collateral.
- Contribute to the creation and implementation of social media and marketing strategies.
- Contribute to the implementation and utilisation of common systems and procedures for Centre for Ideas and University events to ensure high quality event presentation, consistency and effective use of resources.
- In collaboration with the Senior Manager and Event Programs team develop and manage costings and budgets for events at both internal and external venues including engagement of external suppliers and contractors as required.
- Assist with and attend a range of events outside of normal working hours.
Skills and Experience
- Relevant tertiary qualification and relevant experience or an equivalent level of competence gained through any combination of education, training and experience.
- Demonstrated experience assisting on events assisting on production, ticketing, marketing and talent elements.
- Demonstrated ability to work flexibly and productively as an effective team member to ensure deadlines are met.
- Outstanding organisational skills with proven ability to deal with multiple tasks and establish priorities ideally in an event and project management setting.
- Demonstrated ability to work successfully with stakeholders and team members to product high-quality events that meet agreed objectives and outcomes.
- Ability to use databases and systems, and to adapt good computer literacy to new event systems to run effective events/evaluation.
For further details on role responsibilities and skills & experience required, refer to the position description found under the position listing on Jobs@UNSW
Benefits and Culture:
People are at the core of everything we do. We recognise it is the contributions of our staff who make UNSW one of the best universities in Australia and the world.
Our benefits include:
- Flexible working options.
- Career development opportunities.
- 17% Superannuation contributions and additional leave loading payments.
- Additional 3 days of leave over Christmas period.
- Discounts and entitlements (retail, education, fitness).
For further details on the benefits, please visit https://www.jobs.unsw.edu.au/lifestyle-benefits
How to Apply: Submit your CV & a cover letter detailing your interest and suitability for the job (as per the skills & experience bullet points in the job description) by 11.55pm 13th May 2025
Please note: Sponsorship is not available for this role, valid Australian working rights are required on application.
Contact: Amy Denney a.denney@unsw.edu.au - Talent Acquisition Team
Please apply directly through the website, applications sent to the contact above will not be accepted.
UNSW is committed to equity diversity and inclusion. Applications from women, people of culturally and linguistically diverse backgrounds, those living with disabilities, members of the LGBTIQ+ community; and people of Aboriginal and Torres Strait Islander descent, are encouraged. UNSW provides workplace adjustments for people with disability, and access to flexible work options for eligible staff.
The University reserves the right not to proceed with any appointment.
