• Employment Type: Part Time, Fixed Term to December 2025 (28-hour week)
• Remuneration Level 5: $85,717 - $96,992 + 17% Superannuation (Pro Rata)
• Location: Kensington, NSW (the successful candidate will be required to work on campus 3 days a week)
• Belong to a vibrant campus community, where dreamers are doers.

Why The Role Matters:

The Administrator provides effective day-to-day administrative support within the Education Portfolio to ensure all services, programs and projects are provided efficiently to meet the operating needs of the Faculty of Arts, Design & Architecture. The role is a dynamic position expected to demonstrate skills and knowledge, independence and an appetite for the use of digital technologies and platforms in effectively and efficiently supporting the administrative activities of the portfolio. The role reports to the Senior Project Officer, Education Innovation and has no direct reports.


Accountabilities:

(please review the Position Description for a full list of Accountabilities)

• Provide high level administrative support to the Education Portfolio and other nominated teams across Faculty of Arts, Design & Architecture.
• Act as the first point of contact for internal and external stakeholders, maintaining effective channels of communication, analysing requests and correspondence to prioritise as well as urgent and often sensitive matters.
• Provide effective specialist advice relating to administrative guidelines, processes and activities.
• Develop and maintain detailed filing systems, spreadsheets, databases, websites and other administrative systems.
• Draft agendas, minutes, correspondence, briefing notes, and guidelines for specific committees and meetings as required.
• Respond to a range of in-person, telephone and email enquiries from internal and external stakeholders, and initiate, action or escalate as necessary.
• Review and monitor finance administration requests, including but not limited to, purchasing, travel, credit card reconciliation, expense reimbursements, payment requests and billing processes.
• Arrange, support and promote meetings and events, and coordination of travel logistics for internal and external stakeholders.
• Participate in relevant projects and business improvement activities to streamline processes and facilitate administrative efficiency.
  
  

Skills and Experience: 

To be considered you will hold Australian Working Rights or Australian Citizenship. Visa sponsorship is not available for this appointment.

(please review the Position Description for a full list of Skills and Experience)

• Relevant tertiary qualification with subsequent relevant experience or equivalent competence gained through any combination of education, training and experience.
• Advanced time management, organisational and problem-solving skills, including the ability to meet deadlines.
• Excellent written and verbal communication skills and the ability to liaise effectively with all levels of staff and external stakeholders.  Well-developed interpersonal and written and verbal communication skills.
• Demonstrated experience providing effective customer service and support to clients at all levels.
• Ability to work flexibly, productively, and effectively as part of a team while operating autonomously and demonstrating strong initiative and a proactive approach to driving process improvements.
• Advanced level of computer literacy with excellent skills in Microsoft Office applications and databases e.g. CRM, Dynamics, Word, Visio, PowerPoint, and Excel as well as digital platforms.
• Ability to make sound judgements and work both independently and as part of a team.
• Demonstrated experience supporting and contributing to projects and initiatives.
  
  

Benefits and Culture:

People are at the core of everything we do. We recognise it is the contributions of our staff who make UNSW one of the best universities in Australia and the world.

Our benefits include:

• Flexible Working Options (work from home, flexible hours etc)
• Career development opportunities
• 17% Superannuation contributions and additional leave loading payments (Pro Rata)
• Additional 3 days of leave over Christmas period
• Discounts and entitlements (retail, education, fitness)
  
  

For further details on the benefits, please visit https://www.jobs.unsw.edu.au/lifestyle-benefits

How to Apply:

Submit both a Cover Letter and CV online via the UNSW Job Board before Tuesday 22^nd April 2025 by 11:30pm. Please ensure your Cover Letter addresses the Skills and Experience mentioned in the advert (no more than 1-2 pages).


Get in Touch:

Any applications sent to the contacts below will not be accepted.

If you have questions about the role, please contact Jennifer Perkins at jennifer.perkins@unsw.edu.au

If you have questions about the recruitment process, please contact Allyssar Hamoud at a.hamoud@unsw.edu.au

UNSW is committed to evolving a culture that embraces equity and supports a diverse and inclusive community where everyone can participate fairly, in a safe and respectful environment. We welcome candidates from all backgrounds and encourage applications from people of diverse gender, sexual orientation, cultural and linguistic backgrounds, Aboriginal and Torres Strait Islander background, people with disability and those with caring and family responsibilities. UNSW provides workplace adjustments for people with disability, and access to flexible work options for eligible staff.

The University reserves the right not to proceed with any appointment.