• Employment Type: Fixed Term to August 2025, Part Time (21-hour week)
• Remuneration Level 6: $100,354 - $107,054 + 17% superannuation Pro Rata.
• Location: Kensington, NSW (the successful candidate is required to work minimum 3 days on campus)

Position Summary:

An Executive Assistant provides proactive business support to the Senior Deputy Dean (Education & Student Experience) (SDD E&SE) of the UNSW Business School, who is part of the Senior Management Team (SMT) and has oversight of the Education Portfolio of the UNSW Business School. The position will ensure that administrative matters are actively prioritised, handled efficiently and that activities are managed to enable the leadership team to make the most effective use of their time and resources.


Accountabilities:

(please review the Position Description for a full list of Accountabilities)

• Proactively provide high-level executive support and administrative assistance, whilst exercising discretion, initiative and confidentiality always to support the SDD E&SE.
• Undertake complex diary, email and document management, including the monitoring and prioritising of emails and assisting with the preparation of responses.
• Provide support with document management, including collating pre-reading materials and assisting in the review of papers to ensure any items the SMT member is accountable for are prioritised and actioned in a timely manner.
• Draft correspondence, including briefing notes, documents, reports and presentations.
• Act as the first point of contact for internal and external stakeholders, maintaining effective channels of communication, analysing requests, filtering correspondence and prioritising urgent and often sensitive matters on behalf of the SDD E&SE.
• Liaise with the SDD E&SE’s direct reports and more generally across the Education Portfolio of the UNSW Business School, particularly in relation to recruitment, personnel, expenses, budgets, and operations.
• Facilitate and plan meetings, including compiling agendas and other documents, preparing minutes and following up on allocated or outstanding meeting tasks.
• Coordinate any travel and associated requirements in accordance with the University's policies and procedures.
  
  

Skills and Experience:

To be considered you will hold Australian Working Rights or Australian Citizenship. Visa sponsorship is not available for this appointment.

(please review the Position Description for a full list of Skills and Experience)

• Relevant tertiary qualification or an equivalent knowledge gained through any other combination of education, training and/or 5 + years executive assistant experience.
• High level organisational skills with proven ability to deal with multiple tasks, establish priorities and meet deadlines.
• Proven experience with complex diary management and high attention to detail.
• Demonstrated experience working with a high degree of confidentiality and integrity, and the ability to work flexible hours, as required.
• Demonstrated ability to identify, analyse, innovate and solve complex administrative problems to provide accurate and appropriate outcomes.
• Superior time management skills, with a demonstrated ability to respond to changing priorities, manage multiple tasks and meet competing deadlines by using judgement and initiative.
• Proven ability to operate autonomously while demonstrating strong initiative to anticipating and responding to business requirements.
• Advanced level of computer literacy with excellent skills in Microsoft Office applications, particularly, Outlook, Teams, Word and PowerPoint, and familiarity with desktop publishing, dashboards, and (desirable) knowledge of university systems.
  
  

Benefits and Culture:

People are at the core of everything we do. We recognise it is the contributions of our staff who make UNSW one of the best universities in Australia and the world.

Our benefits include:

• Flexible Working Options (work from home, flexible hours etc)
• Career development opportunities
• 17% Superannuation contributions and additional leave loading payments (pro rata)
• Additional 3 days of leave over Christmas period
• Discounts and entitlements (retail, education, fitness)
  
  

For further details on the benefits, please visit https://www.jobs.unsw.edu.au/lifestyle-benefits

How to Apply:

Submit both a Cover Letter and CV online via the UNSW Job Board before Tuesday 5^th November 2024 by 11:30pm. Please ensure your Cover Letter addresses the Skills and Experience mentioned in the advert (no more than 1-2 pages).


Get in Touch:

Any applications sent to the contacts below will not be accepted.

If you have any queries about the role, please contact Paul Andon at p.andon@unsw.edu.au.

If you have any queries about the recruitment process, please contact Allyssar Hamoud at a.hamoud@unsw.edu.au

UNSW is committed to evolving a culture that embraces equity and supports a diverse and inclusive community where everyone can participate fairly, in a safe and respectful environment. We welcome candidates from all backgrounds and encourage applications from people of diverse gender, sexual orientation, cultural and linguistic backgrounds, Aboriginal and Torres Strait Islander background, people with disability and those with caring and family responsibilities. UNSW provides workplace adjustments for people with disability, and access to flexible work options for eligible staff.

The University reserves the right not to proceed with any appointment.