Executive Assistant (Faculty of Medicine and Health)

• Employment Type: Full – time (35 Hours/week)
• Duration: Continuing
• Remuneration: $110k - $119k base (+ 17% super, leave loading)
• Working rights: Full working rights for the duration of the contract will be required
• Location: Kensington campus, Sydney. Hybrid working - minimum of 4 days in the office, one day working from home.

The Organisation

UNSW Medicine & Health   is a national leader in learning, teaching and research, with close affiliations to several of Australia’s finest hospitals, research institutes and health care organisations. With a strong presence at UNSW Kensington campus, the faculty have staff and students in teaching hospitals in Sydney as well as regional and rural areas of NSW including Albury/Wodonga, Wagga Wagga, Coffs Harbour and Port Macquarie.

Why this role matters 

This is a key position within the Faculty Executive Office, UNSW Medicine & Health, and provides high level executive administrative support to the Dean through the management of calendars and meetings and assistance with documents and reports.

The incumbent must respond to complex enquiries, interpret and anticipate circumstances, manage priorities and run specific projects/initiatives as assigned. The Executive Assistant must maintain a high degree of confidentiality at all times while also ensuring that decisions are made in accordance with the relevant rules, legislation, strategy, policies and procedures of the Faculty Executive Office, UNSW Medicine & Health and the University. 

Some key skills required: 

• Relevant tertiary qualifications with subsequent relevant experience or equivalent competence gained through any other combination of education, training and experience. Prior experience with providing executive assistant services within a large and complex organisation would be considered favourably.
• Excellent written and verbal communication skills, with the demonstrated ability to develop high level correspondence, reports, and policy documents and to research and analyse data and integrate information from a variety of sources. A high level of attention to detail for deliverables produced.
• Strong organisational and negotiation skills with a demonstrated capacity to work on numerous tasks concurrently, establish priorities and meet deadlines while thinking strategically, drawing on information from multiple sources.
• Demonstrated ability to work under pressure with sensitive and confidential matters and ability to identify, analyse and solve administrative problems to provide accurate and appropriate outcomes.
• Excellent interpersonal skills with ability to liaise effectively with all levels of staff and external stakeholders.
• Demonstrated project management skills.
• Advanced level of computer literacy, working with a range of computer systems and applications, including Microsoft Office suite, [and desirable knowledge of enterprise systems].

Please refer to the position description for full details.

UNSW Benefits and Culture: 

UNSW offer a competitive salary and access to a plethora of UNSW-perks including:​ 

• 17% Superannuation and leave loading​ 
• Flexible working where operational needs permit
• Additional 3 days of leave over the Christmas Period​ 
• Access to lifelong learning and career development ​ 
• Progressive HR practices​ 

More information on the great staff benefits and culture can be found here.  

How to apply:

Please click on Apply now to apply online. Applications should not be sent to the contact listed below. Please provide a resume and a cover letter briefly addressing the criteria listed in the position description. A copy of the Position Description can be found on JOBS@UNSW.

Contact

Merita O'Connell – Talent Acquisition Consultant

E:  merita.oconnell@unsw.edu.au  

Applications close:  Sunday, 22^nd September 2024 before 11.30pm

UNSW is committed to equity diversity and inclusion. Applications from women, people of culturally and linguistically diverse backgrounds, those living with disabilities, members of the LGBTIQ+ community; and people of Aboriginal and Torres Strait Islander descent, are encouraged. UNSW provides workplace adjustments for people with disability, and access to flexible work options for eligible staff. The University reserves the right not to proceed with any appointment.