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• Employment Type: Full Time, 12-month Fixed Term (35-hour week) with possibility for extension.
• Remuneration Level 5: $85,717 - $96,992 + 17% Superannuation 
• Location: Kensington, NSW (the successful candidate will be required to work on campus minimum 3 days a week)
• Belong to a vibrant campus community, where dreamers are doers.

Why The Role Matters:

City Futures Research Centre was established in 2005 to undertake research aiming to develop a better understanding of our cities, their people, the policies that manage their growth, the issues they face and the impact they can make on our environment and economy. The Centre is hosted by the Faculty of Arts, Design and Architecture and is based at the University of New South Wales, Kensington campus. Please refer to City Futures Research Centre website, located at cityfutures.ada.unsw.edu.au. The Administrator will be providing high-level administration support and assistance to the Centre Director, Centre research team and the overall operations in the Centre.


Accountabilities:

(please review the Position Description for a full list of Accountabilities)

• Provide high level administrative support to the City Futures Research Centre and other nominated teams across the faculty.
• Act as the first point of contact for internal and external stakeholders, maintaining effective channels of communication, analysing requests and correspondence to prioritise as well as urgent and often sensitive matters.
• Provide effective specialist advice relating to administrative guidelines, processes and activities.
• Develop and maintain detailed filing systems, spreadsheets, databases, websites and other administrative systems.
• Draft agendas, minutes, correspondence, briefing notes, and guidelines for specific committees and meetings as required.
• Respond to a range of in-person, telephone and email enquiries from internal and external stakeholders, and initiate, action or escalate as necessary.
• Review and monitor finance administration requests, including but not limited to, purchasing, travel, credit card reconciliation, expense reimbursements, payment requests and billing processes.
• Arrange, support and promote meetings and events for internal and external stakeholders.
• Undertake induction and new starter process for new staff and visitors including access to systems and building and site orientation.
• Participate in relevant projects and business improvement activities to streamline processes and facilitate administrative efficiency

• May supervise staff and/or have overall responsibility for the day-to-day administrative operations of the City Futures Research Centre.
  
  

Skills and Experience: 

To be considered you will hold Australian Working Rights or Australian Citizenship. Visa sponsorship is not available for this appointment.

(please review the Position Description for a full list of Skills and Experience)

• Relevant tertiary qualification with subsequent relevant experience or equivalent competence gained through any combination of education, training and experience.
• Advanced time management, organisational and problem-solving skills, including the ability to meet deadlines.
• Well-developed interpersonal and written and verbal communication skills.
• Demonstrated experience providing effective customer service and support to clients at all levels.
• Highly proficient computer literacy with excellent skills in Microsoft Office applications.
• Ability to make sound judgements and work both independently and as part of a team.
• Demonstrated experience supporting and contributing to projects and initiatives.
• Advanced numeracy skills.
• Demonstrated ability to guide and supervise staff.
  
  

Benefits and Culture:

People are at the core of everything we do. We recognise it is the contributions of our staff who make UNSW one of the best universities in Australia and the world.

Our benefits include:

• Career development opportunities
• 17% Superannuation contributions and additional leave loading payments
• Additional 3 days of leave over Christmas period
• Discounts and entitlements (retail, education, fitness)
  
  

For further details on the benefits, please visit https://www.jobs.unsw.edu.au/lifestyle-benefits

How to Apply:

Submit both a Cover Letter and CV online via the UNSW Job Board before Thursday 16^th January 2025 by 11:30pm. Please ensure your Cover Letter addresses the Skills and Experience mentioned in the advert (no more than 1-2 pages)


Get in Touch:

Any applications sent to the contacts below will not be accepted.

If you have any questions about the role, please contact Summer Xia at xin.xia@unsw.edu.au

If you have any questions about the recruitment process, please contact Allyssar Hamoud at a.hamoud@unsw.edu.au

UNSW is committed to evolving a culture that embraces equity and supports a diverse and inclusive community where everyone can participate fairly, in a safe and respectful environment. We welcome candidates from all backgrounds and encourage applications from people of diverse gender, sexual orientation, cultural and linguistic backgrounds, Aboriginal and Torres Strait Islander background, people with disability and those with caring and family responsibilities. UNSW provides workplace adjustments for people with disability, and access to flexible work options for eligible staff.

The University reserves the right not to proceed with any appointment.