Node Administrator
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Job no: 528482
Work type: Part Time
Location: Sydney, NSW
Categories: Research Administration support
• One of Australia’s leading research & teaching universities
• Vibrant campus life with a strong sense of community & inclusion
• Enjoy a career that makes a difference by collaborating & learning from the best
At UNSW, we pride ourselves on being a workplace where the best people come to do their best work.
UNSW hosts a Node of the ARC Centre of Excellence for the Mathematical Analysis of Cellular Systems (MACSYS) - the world’s largest focused research initiative in mathematical biology. The Node currently has four Chief Investigators, three in the Faculty of Science and one in the Faculty of Engineering and will employ and train multiple early-career researchers and graduate students over the Centre’s seven years of operation.
The Node Administrator will work with the UNSW Node Leader of MACSYS and members of MACSYS Headquarters, at the University of Melbourne, to ensure effective administration and communication with centre members, and assist with planning, administration, and reporting for the Centre.
About the role
• LEVEL 5 ($85k – $96k) plus 17% Superannuation and annual leave loading
• Fixed Term – 2 years
• Part time (17.5 hours)
The role of Node Administrator reports to Professor Marc Wilkins (UNSW Node Leader of MACSYS) and has no direct reports.
Specific responsibilities for this role include:
- Provide pro-active, practical and efficient administrative services to the UNSW MACSYS Node Leader, UNSW MACSYS chief investigators, and to any visitors, acting as the first point of contact for enquiries.
- Liaise with the administration team at MACSYS Headquarters (University of Melbourne) and other MACSYS Nodes to ensure smooth communications, flow of information, and to ensure UNSW reports and requested information is provided to MACSYS Headquarters in a timely manner.
- Assist Chief Investigators with oversight of Centre related financials, including credit card reporting and providing financial reports for MACSYS Headquarters.
- Assist in the administration of any internal grants programs and mentoring programs.
- Assist in the administration and preparation of grant funding applications and reports, travel bookings and purchasing.
- Arrange various meetings such as UNSW Node meetings and internal group meetings, including the preparation and distribution of agendas, minute taking and recording minutes, and tracking action items where and as appropriate.
- Integrate information from various sources into draft documents. This may be for the purpose of newsletters, email and other general communications to MACSYS staff and students.
- Coordinate events such as seminar programs, special events, distinguished visits and workshops, and assist the various Schools to organise postgraduate student events and other workshops.
- Maintain filing systems, databases, and other administrative systems, and/or use existing UNSW or MACSYS databases and systems to track publications, student enrolments, research grant funding and other performance measures.
- Assist with other Centre administrative duties as and when they arise.
- Interpret and apply UNSW and faculty guidelines and processes to all activities as appropriate.
- Align with and actively demonstrate the UNSW Values in Action: Our Behaviours and the UNSW Code of Conduct.
- Cooperate with all health and safety policies and procedures of the university and take all reasonable care to ensure that your actions or omissions do not impact on the health and safety of yourself or others.
About the successful applicant
(Selection Criteria)
To be successful in this role you will have:
- Bachelor’s degree with subsequent relevant experience or equivalent competence gained through a combination of education, training and experience.
- Desirable to have experience in providing administrative support in a research organisation or similar.
- Excellent interpersonal and written and verbal communication skills including ability to communicate with and influence diverse internal and external stakeholders.
- Strong time management, office management and organisational skills, ability to work well under pressure and manage multiple tasks with competing deadlines.
- Demonstrated experience in the use of office management software especially in the use of Microsoft office, Zoom and other typical office applications/tools.
- Ability to occasionally work outside of standard hours as needed to support functions such as meetings and other project activities.
- Extensive experience working on confidential and sensitive matters and demonstrated ability to exercise discretion and tact as required.
- Demonstrated experience in maintaining databases, and in the production of reports, briefing notes, and communications material such as newsletters, flyers and email announcements.
- An understanding of and commitment to UNSW’s aims, objectives and values in action, together with relevant policies and guidelines.
- Knowledge of health and safety responsibilities and commitment to attending relevant health and safety training
You should systematically address the selection criteria listed within the position description in your application.
Please apply online - applications will not be accepted if sent to the contact listed.
Contact:
Marc Wilkins
E: m.wilkins@unsw.edu.au
Applications close: January 13th, 2025
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UNSW is committed to equity diversity and inclusion. Applications from women, people of culturally and linguistically diverse backgrounds, those living with disabilities, members of the LGBTIQ+ community; and people of Aboriginal and Torres Strait Islander descent, are encouraged. UNSW provides workplace adjustments for people with disability, and access to flexible work options for eligible staff. The University reserves the right not to proceed with any appointment.
Position Description
Advertised: AUS Eastern Daylight Time
Applications close: AUS Eastern Daylight Time
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