Project Administrator - Strategic Alliances and Initiatives team
- Employment Type: Full time (35 hours per week)
- Duration: Continuing
- Remuneration: Level 5 $82,818 - $93,711 (depending on experience) + 17% super + leave loading
- Location: Kensington, NSW (flexible hybrid work)
About UNSW:
UNSW isn’t like other places you’ve worked. Yes, we’re a large organisation with a diverse and talented community; a community doing extraordinary things. Together, we are driven to be thoughtful, practical, and purposeful in all we do. Taking this combined approach is what makes our work matter. It’s the reason we’re one of the top 20 universities in the world and a member of Australia’s prestigious Group of Eight. If you want a career where you can thrive, be challenged and do meaningful work, you’re in the right place.
Why your role matters:
The Project Administrator plays a key role within the Strategic Alliances and Initiatives team in providing practical and efficient administrative and project support for teams and key stakeholders within the portfolio.
Within a team that works across the whole of university to facilitate innovative partnerships and initiatives to address societal impact the role will build and utilise relationships both internally and externally to provide support in relation to project coordination, along with general administration for key programs and projects, and facilities management.
The role works closely with the Director and Executive Lead of Strategic Alliances & Initiatives, as well as works with and reports to Manager, Strategic Alliances & Initiatives in supporting the portfolio and has no direct reports.
Someone who is collaborative, enthusiastic and has good attention to detail would be a great fit for this role.
Responsibilities:
- Provide a high level administrative and project support to the Director and Executive Lead, Strategic Alliances & Initiatives and other staff as required across the team.
- Act as the first point of contact for internal and external stakeholders, maintaining effective channels of communication, analysing requests and correspondence to prioritise as well as urgent and often sensitive matters.
- Manage shared inboxes and respond to email enquiries from internal and external stakeholders, and initiate, action, or escalate as necessary.
- Assist in the development of presentations, reports and other correspondence.
- Provide effective specialist advice relating to administrative guidelines, processes, and activities.
- Monitor, track, and report on the status of project deliverables and other activities to ensure projects are running in line with approved project plans and schedules including the development of monthly status update reports.
- Develop and maintain detailed filing systems, spreadsheets, databases, websites, and other administrative systems.
- Draft agendas, minutes, correspondence, briefing notes, and guidelines for specific committees and meetings as required.
- Maintain CRM contacts and file uploads and maintain mailing lists and user manual, acting as the point of contact for team issues or queries, and liaising with the technical team regarding issues.
- Responsible for writing and developing content for the Alliances Operations Manual and maintaining up to date information.
- Review and monitor finance administration requests, including but not limited to, purchasing, travel, credit card reconciliation, expense reimbursements, payment requests and billing processes.
Skills and Experience:
- Relevant tertiary qualification with subsequent relevant experience or equivalent competence gained through any combination of education, training, and experience.
- Collaborative mindset with a strong emphasis on teamwork.
- Enthusiastic approach to tasks and projects.
- Exceptional attention to detail in all aspects of work.
- Advanced time management, organisational and problem-solving skills, including the ability to meet deadlines.
- Well-developed interpersonal and written and verbal communication skills.
- Demonstrated experience providing effective customer service and support to clients at all levels.
- Highly proficient computer literacy with excellent skills in Microsoft Office applications.
- Ability to make sound judgements and work both independently and as part of a team.
- Demonstrated experience supporting and contributing to projects and initiatives.
- Advanced numeracy skills.
Further details can be found in a copy of the Position Description linked below or via https://www.jobs.unsw.edu.au/
Benefits and Culture:
People are at the core of everything we do. We recognise it is the contributions of our staff who make UNSW one of the best universities in Australia and the world.
Our benefits include:
- Flexible Working Options.
- Career development opportunities
- 17% Superannuation contributions and additional leave loading payments
- Additional 3 days of leave over Christmas period
- Discounts and entitlements (retail, education, fitness)
For further details on the benefits, please visit https://www.jobs.unsw.edu.au/lifestyle-benefits
To Apply: If this is of interest to you, please submit your application online: CV, Cover Letter and responses to the Skills and Experience outlined in the position description.
Sponsorship is not available for this role, full Australian working rights are required on application.
Contact: Amy Denney -Talent Acquisition Coordinator a.denney@unsw.edu.au
Please apply directly through the website, applications sent to the contact above will not be accepted.
Applications close: 11.55pm, 4th July 2024
UNSW is committed to equity diversity and inclusion. Applications from women, people of culturally and linguistically diverse backgrounds, those living with disabilities, members of the LGBTIQ+ community; and people of Aboriginal and Torres Strait Islander descent, are encouraged. UNSW provides workplace adjustments for people with disability, and access to flexible work options for eligible staff.
The University reserves the right not to proceed with any appointment.
