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• Employment Type: Full Time, 12-month contract role
• Remuneration: Level 6: from $100,354 + 17% superannuation + leave loading
• Location: Kensington, NSW

About UNSW

At UNSW, we pride ourselves on being a workplace where the best people come to do their best work.  We aspire to be Australia’s global university, improving and transforming lives through excellence in research, outstanding education and a commitment to advancing a just society.

Why your role matters

An Executive Assistant is a pivotal member of the Enterprise Data Office (EDO), delivering high-level administrative support to the Chief Data Officer, particularly in navigating and interpreting UNSW policies and procedures. This position involves managing complex enquiries with sound judgement and initiative, applying advanced technical expertise and discretion in decision-making.

The role reports directly to, and supports, the Chief Data Officer.

Responsibilities

• Proactively provide executive support and assistance, whilst exercising discretion, initiative and confidentiality at all times.
• Act as the first point of contact for internal and external stakeholders, maintaining effective channels of communication, interpreting requests and correspondence to prioritise.
• Undertake diary, email and document management, including the monitoring and prioritising of emails and assisting with the preparation of responses.
• Use superior interpersonal communication skills to initiate and maintain executive stakeholder relationships.
• Facilitate and plan meetings, including compiling agendas and other documents, preparing minutes and following up on allocated or outstanding meeting tasks.
• Provide advice on the interpretation of UNSW Policies and Procedures and apply to all activities as appropriate.
• Undertake ad-hoc projects aligned with the Enterprise Data Office.
• Provide senior administrative support meetings as required.
• Participate in relevant projects and business improvement activities to streamline processes and facilitate administrative efficiency.
• Manage and support the delivery of EDO projects, initiatives and other ad hoc programs as required.

Skills and Experience

• Relevant tertiary qualification with subsequent relevant experience or equivalent competence gained through any combination of education, training and experience.
• Experience in supporting a senior tech stakeholder (CTO, CDO, CIO etc.) will be highly regarded.
• Strong written and verbal communication skills, with a high level of attention to detail for deliverables produced.
• High level organisational skills with proven ability to deal with multiple tasks, establish priorities and meet deadlines.
• Excellent interpersonal skills with ability to liaise effectively with all levels of staff and external stakeholders.
• Advanced level of computer literacy, working with a range of computer systems and applications, including the Microsoft Office suit of applications.
• Superior time management skills, with a demonstrated ability to respond to changing priorities, manage multiple tasks and meet competing deadlines by using judgement and initiative.
• Proven organisational skills and the ability to operate autonomously while demonstrating strong initiative and a proactive approach to driving process improvement.

For further details on role responsibilities and skills & experience required, refer to the position description found under the position listing on Jobs@UNSW

Benefits and Culture

People are at the core of everything we do. We recognise it is the contributions of our staff who make UNSW one of the best universities in Australia and the world.

Our benefits include:

• Career development opportunities.
• 17% Superannuation contributions and additional leave loading payments.
• Additional 3 days of leave over Christmas period.
• Discounts and entitlements (retail, education, fitness)

For further details on the benefits, please visit https://www.jobs.unsw.edu.au/lifestyle-benefits

To Apply: If this is of interest to you, please submit your application online: CV, Cover Letter and responses to the Skills and Experience outlined in the position description.

Sponsorship is not available for this role, full Australian working rights are required on application.

Contact: Tai James - Talent Acquisition Consultant tai.james@unsw.edu.au

Please apply directly through the website, applications sent to the contact above will not be accepted.

Applications close: 11.55pm, Sunday 1 June 2025

UNSW is committed to equity diversity and inclusion. Applications from women, people of culturally and linguistically diverse backgrounds, those living with disabilities, members of the LGBTIQ+ community; and people of Aboriginal and Torres Strait Islander descent, are encouraged. UNSW provides workplace adjustments for people with disability, and access to flexible work options for eligible staff.

The University reserves the right not to proceed with any appointment.