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Apply now Job no: 501624
Work type: Full-time
Location: Sydney, NSW
Categories: Administration

  • One of Australia’s leading research & teaching universities
  • Vibrant campus life with a strong sense of community & inclusion
  • Enjoy a career that makes a difference by collaborating & learning from the best

At UNSW, we pride ourselves on being a workplace where the best people come to do their best work.

The School of Biological, Earth and Environmental Sciences (BEES) examines the natural environment, including life, from the core of the Earth to its upper atmosphere, deep in time through to the present and modelling towards the future.

Research within BEES is clustered within four general thematic areas;

• Ecology and Evolutionary Biology

• Climate Science

• Environmental Change, Sustainability and Resources

• Paleoenvironments and Earth History

These thematic areas also characterise our research Centres which include the Centre for Ecosystem Science (CES), Evolutionary and Ecology Research Centre (E&ERC), the Centre for Marine Science & Innovation (CMSI), and the Earth and Sustainability Science Research Centre (ESSRC).

The Administrator works with the School and Directors of these Centres to ensure effective administration and communication with centre members, and assist with planning, administration and reporting for the Centers.

About the role

  • $75k – 85k plus 17% Superannuation and annual leave loading
  • Fixed Term – 12 months (MAT leave cover)
  • Full time (35 hours)

The Administrator reports to the School Manager with day-to-day direction from the Head of School and Centre Directors and has nil direct reports.

Specific responsibilities for this role include:

  • Provide pro-active, practical and efficient administrative services to the School & Centre Directors, acting as the first point of contact for enquiries.
  • Liaise with External Relations to maintain the School & Centre’s websites and social media accounts.
  • Integrate information from various sources to draft documents and correspondence for the School & Centres including newsletters, email communications and general communications to staff and students.
  • Assist in the administration of any internal grants programs and mentoring programs.
  • Coordinate events such as the School & Centre’s seminar programs, special events, distinguished visits and workshops, and assist the BEES HDR Officer to organise postgraduate student events and workshops.
  • Assist Centre Directors with oversight of Centre related financials. Prepare and collate annual reporting for the Centre’s management committees and UNSW centre secretariat, as well as reporting for centre’s three yearly reviews.
  • Arrange various meetings such as Management Committee meetings and internal meetings, including the preparation and distribution of agendas, minute taking and recording minutes, and tracking action items.
  • Develop and maintain filing systems, databases and other administrative systems, and/or use existing UNSW databases.
  • Perform other appropriate duties and responsibilities as assigned by the School Manager.
  • Align with and actively demonstrate the UNSW Values in Action: Our Behaviours and the UNSW Code of Conduct.
  • Cooperate with all health and safety policies and procedures of the university and take all reasonable care to ensure that your actions or omissions do not impact on the health and safety of yourself or others.

About the successful applicant
(Selection Criteria)

To be successful in this role you will have:

  • An Associate Diploma level qualification with at least 2 years subsequent experience or equivalent combination of qualifications or work experience.
  • Experience in providing administrative support in a research organisation or similar.
  • Strong time management, office management and organisational skills, ability to work well under pressure and manage multiple tasks with competing deadlines and delegate as required (if relevant).
  • Demonstrated experience in the use of office management software especially in the use of Microsoft office and web authoring tools.
  • Excellent customer service, interpersonal, written and oral communication skills.
  • Demonstrated experience in maintaining databases, and in the production of communications materials such as newsletters, flyer and email announcements.
  • An understanding of and commitment to UNSW’s aims, objectives and values in action, together with relevant policies and guidelines.
  • Knowledge of health and safety responsibilities and commitment to attending relevant health and safety training

You should systematically address the selection criteria listed within the position description in your application.

For informal queries, please see the below contact details. 

Otherwise, please apply online - applications will not be accepted if sent directly to the contact listed.

Nevine Iskander

Applications close: April 20th, 2021

Find out more about working at UNSW at

UNSW aspires to be the exemplar Australian university and employer of choice for people from diverse backgrounds. UNSW aims to ensure equality in recruitment, development, retention and promotion of staff and that no-one is disadvantaged on the basis of their gender, cultural background, disability, sexual orientation or identity or Indigenous heritage. We encourage everyone who meets the selection criteria to apply.

UNSW partners with Australia’s leading diversity organisations, networks, and campaigns. Please refer to UNSW’s diversity offerings for further information on our flexible work and leave options, and support for carers (childcare, parent rooms, parental leave).

Position Description

Advertised: AUS Eastern Standard Time
Applications close: AUS Eastern Standard Time

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