- Employment Type: Full-Time (35-hour week)
- Duration: Fixed term Parental Leave cover until Jan 2026
- Remuneration: Level 7 from $110k (+ 17% superannuation and leave loading)
- Location: Kensington NSW (Hybrid Flexible Working)
Why your role matters
We are seeking an experienced Executive Assistant to provide high-level support within the Division of Education & Student Experience (DESE).
In this pivotal role, you will offer executive support to the Deputy Vice Chancellor, Education & Student Experience. Your responsibilities will include managing complex diaries, handling intricate inquiries with discretion and sound judgment, and providing advanced administrative and governance support.
Given the level of the position that this role will support, superior stakeholder management and engaging and building trust with different levels of management will be critical, as well as external/ high profile individuals.
Key Responsibilities include:
- Proactively provide advanced executive support and assistance, whilst exercising discretion, initiative, and confidentiality at all times.
- Undertake complex and confidential diary, email, and document management, including the monitoring and prioritising of emails, drafting official correspondence, and other tasks that facilitate the effective management of DESE and staff as required.
- Be the first point of contact for internal and external stakeholders, maintain effective channels of communication, analyse requests, filter correspondence, and prioritise urgent matters. Identify and resolve complex or sensitive issues as required.
- Facilitate and plan meetings, including compiling agendas and briefing documents, preparing minutes, and following up on allocated or outstanding meeting tasks. Provide executive support to organisational or strategic committees and panels on a regular basis.
- Drive, coordinate and execute the delivery of various projects, initiatives, and other ad hoc programs to achieve operational and strategic goals on behalf of DESE and staff as required.
About You:
- Subsequent relevant experience supporting an executive leader. Ideally, you will have a minimum of 4 years working as an Executive Assistant supporting a senior stakeholder in a complex and large environment.
- Demonstrated written and verbal communication skills, with a high level of attention to detail for deliverables produced.
- High level organisational skills with proven ability to deal with multiple tasks, establish priorities and meet deadlines along with a demonstrated proactive approach to problem-solving and strong decision-making capability.
- Excellent interpersonal skills with ability to negotiate and liaise effectively with all levels of staff and external stakeholders.
- Advanced level of computer literacy, working with a range of computer systems and applications including Outlook and MS Teams.
- Demonstrated experience supporting projects and initiatives, monitoring, and delivering projects within agreed timeframes.
- Superior time management skills, with a demonstrated ability to respond to changing priorities, manage multiple tasks and meet competing deadlines by using judgement and initiative.
- An understanding of and commitment to UNSW’s aims, objectives and values in action, together with relevant policies and guidelines.
This role is hybrid and we would ideally like the successful candidate to be onsite on Fridays. Since this is a parental leave cover, we want to allow for a handover time and we're looking an ideal start date of beginning of November.
The Organisation
UNSW isn’t like other places you’ve worked. Yes, we’re a large organisation with a diverse and talented community; a community doing extraordinary things. But what makes us different isn’t only what we do, it’s how we do it. Together, we are driven to be thoughtful, practical, and purposeful in all we do. If you want a career where you can thrive, be challenged and do meaningful work, you’re in the right place.
Benefits and Culture:
UNSW offers a competitive salary and access to UNSW benefits including:
- Flexible working
- Additional 3 days of leave over the end of the year period
- Access to lifelong learning and career development
More information on the great staff benefits and culture can be found here.
To Apply: Please submit your CV and a cover letter outlining your interest in the role.
A copy of the Position Description can be found on JOBS@UNSW.
Applications close: Friday 20th September.
Get in Touch: Anne De Voronine – Talent Acquisition Coordinator
a.de_voronine@unsw.edu.au
Applications cannot be accepted if sent directly to the contact listed
UNSW is committed to equity diversity and inclusion. Applications from women, people of culturally and linguistically diverse backgrounds, those living with disabilities, members of the LGBTIQ+ community; and people of Aboriginal and Torres Strait Islander descent, are encouraged. UNSW provides workplace adjustments for people with disability, and access to flexible work options for eligible staff. The University reserves the right not to proceed with any appointment.
