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Project Officer - Science

Apply now Job no: 523819
Work type: full time
Location: Sydney, NSW
Categories: Project Management

  • One of Australia’s leading research & teaching universities
  • Vibrant campus life with a strong sense of community & inclusion
  • Enjoy a career that makes a difference by collaborating & learning from the best

At UNSW, we pride ourselves on being a workplace where the best people come to do their best work.

The Faculty of Science teaches approximately 7000 full-time student equivalents, with an academic staff of approximately 500 and general staff of 300. The Faculty is one of the largest and most complex faculties of UNSW Sydney. It comprises the School of Aviation, Biological Earth and Environmental Science (BEES), Biotechnology and Biomolecular Sciences (BABS), Chemistry, Materials Science and Engineering (MSE), Mathematics and Statistics, Psychology, and Physics. It also includes several major Research Centres and field stations.

The Project Officer plays a key role within the Faculty of Science in assisting with the ongoing development, delivery, and evaluation of initiatives to support the Faculty of Science’s strategic priorities. The Project Officer will provide practical and efficient project support for teams within the Dean’s Unit and key stakeholders.

The role entails coordinating and managing the general administration of projects, providing project coordination and support, reporting and analytical support, developing communications, building key internal and external relationships.

About the role

  • $96k - $103k plus 17% Superannuation and annual leave loading
  • Fixed Term – 12 months
  • Full-time (35 hours per week)

The role of Project Officer reports to the Senior EDI Project Officer, supporting the EDI Project team as well as the Faculty Executive teams. This role has no direct reports.

Specific responsibilities for this role include:

  • Supporting the delivery of Faculty projects and initiatives to achieve operational and strategic goals.
  • Providing practical and proactive project support and administrative services to project teams and stakeholders.
  • Effectively prioritise the management of multiple projects in a high workload and sensitive environment.
  • Coordinate project administration including developing project plans and schedules, coordinating workshops and meetings, managing assigned actions and follow-ups, and project status reporting.
  • Assist in the delivery and evaluation of strategic Faculty initiatives including the delivery of outreach events to broad audiences including high school students.
  • Manage financial requirements of various projects including tracking expenditures against defined budgets.
  • Develop and manage effective communications with key stakeholders including through newsletters, the Faculty intranet, and website.
  • Coordinate meetings including draft agendas, correspondences, briefing notes and room bookings as required.
  • Support continuous business improvement through proactively identifying and creating operational solutions that enhance the outcomes where applicable.
  • Work collaboratively as part of a wider team to design and develop Faculty projects and initiatives to achieve operational and strategic goals.
  • Align with and actively demonstrate the UNSW Values in Action: Our Behaviours and the UNSW Code of Conduct.
  • Cooperate with all health and safety policies and procedures of the university and take all reasonable care to ensure that your actions or omissions do not impact on the health and safety of yourself or others.

About the successful applicant
(Selection criteria)

To be successful in this role you will have:

  • Relevant tertiary qualification with subsequent relevant experience or equivalent competence gained through any combination or education, training, and experience.
  • Project implementation experience, with an understanding of the project life cycle and development of project plans, objectives, and documentation.
  • Excellent written and verbal communication skills, with a high level of attention to detail and the ability to liaise effectively with a range of stakeholders.
  • Experience in managing complex issues.
  • Ability to develop and implement practical and sustainable solutions for effective project delivery.
  • Sound numeracy skills with the ability to understand financial information, monitor budgets, and evaluate data.
  • Demonstrated ability to navigate administrative processes in a complex environment, problem solve, and handle highly sensitive information with discretion and integrity.
  • Demonstrated experience working with a range of computer systems and applications, including all Microsoft 360 applications (Teams, Outlook, Excel, One Drive, PowerPoint).
  • Excellent time management skills, with a demonstrated ability to respond to changing priorities, manage multiple tasks, and meet competing deadlines by using judgement and initiative.
  • Demonstrated ability to work collaboratively and productively within a team but also to take initiatives and work independently while managing competing deadlines.
  • An understanding of and commitment to UNSW’s aims, objectives and values in action, together with relevant policies and guidelines.
  • Knowledge of health and safety responsibilities and commitment to attending relevant health and safety training

You should systematically address the selection criteria listed above in your application.

For informal queries, please see the below contact details. 

Otherwise, please apply online - applications will not be accepted if sent directly to the contact listed.

Mikaela Viray

Applications close: April 30th, 2024

Find out more about working at UNSW at

UNSW aspires to be the exemplar Australian university and employer of choice for people from diverse backgrounds. UNSW aims to ensure equality in recruitment, development, retention and promotion of staff and that no-one is disadvantaged on the basis of their gender, cultural background, disability, sexual orientation or identity or Indigenous heritage. We encourage everyone who meets the selection criteria to apply.


UNSW partners with Australia’s leading diversity organisations, networks, and campaigns. Please refer to UNSW’s diversity offerings for further information on our flexible work and leave options, and support for carers (childcare, parent rooms, parental leave).


Position Description

Advertised: AUS Eastern Daylight Time
Applications close: AUS Eastern Standard Time

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