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Patents and Contracts Administrator

Apply now Job no: 495205
Work type: Continuing / Full time, Fixed term / Full time
Location: Sydney, NSW
Categories: Administration, Business Development / Industry Engagement

  • Enjoy a career that makes a difference by collaborating & learning from the best
  • $71,451 - $80,850 +17% super + annual leave loading
  • 3-year fixed term contract

 The Organisation

At UNSW, we pride ourselves on being a workplace where the best people come to do their best work.

UNSW is currently implementing a ten-year strategy to 2025 and our ambition for the next decade is nothing less than to establish UNSW as Australia’s global university. We aspire to this in the belief that a great university, which is a global leader in discovery, innovation, impact, education and thought leadership, can make an enormous difference to the lives of people in Australia and around the world. 

As part of the University’s 2025 Strategy, the University will double knowledge exchange revenue and, through broad partnership with research organisations, industry and government, help transform Australia’s economic base.

The Business Development Team, within the Knowledge Exchange Unit, Division of Enterprise is focused on identifying new partners and opportunities for UNSW technologies, research and development, innovation and broader capability to achieve the University's knowledge exchange goals as part of the University's 2025 Strategy.  

The Opportunity

Working closely with the Intellectual Property Manager and Contracts Manager, this newly-created role will provide administration and coordination support to the Knowledge Exchange team, particularly in relation to commercialisation and business development activity. You will also provide project management support and maintain contract and Intellectual Property (IP) management systems.  Key responsibilities include:

  • Administration for patent management and contract management functions
  • Maintain systems and databases such as Sophia (patents and contracts management), Shared Mailboxes, Microsoft Dynamics CRM, Intranet and Shared Drives
  • Support execution of standard template agreements with clients
  • Support compliance with processes and standard operating procedures
  • Coordinate content and maintain currency of website 

About the successful applicant

You can demonstrate your experience providing high-level administrative support to a dynamic business development/sales team. Specific criteria include:

  • A relevant tertiary qualification and/or a minimum of 18 months’ experience in a similar role
  • Strong attention to detail and demonstrated ability to utilise lateral thinking when dealing with high  volume or highly sensitive correspondence
  • Demonstrated ability to assist with projects and deliver outcomes that meet business needs
  • Ability to interact with a wide range of stakeholders and work collaboratively in a  team environment
  • Experience with intellectual property/patent management and contract management highly desirable 

To Apply

If supporting a diverse and highly motivated business development team committed to the achievement of the University's knowledge exchange goals is of interest to you, please submit your application including a CV, cover letter and responses to selection criteria nominated in the Position Description. 


Shiree Thomas 

Talent Acquisition Consultant


T: 9385 2401 

Applications close: 11pm 28th October 2018  

UNSW aspires to be the exemplar Australian university and employer of choice for people from diverse backgrounds. UNSW aims to ensure equality in recruitment, development, retention and promotion of staff, and that no-one is disadvantaged on the basis of their gender, cultural background, disability, sexual orientation or identity. We encourage everyone who meets the selection criteria to apply.

Position Description

Advertised: AUS Eastern Daylight Time
Applications close: AUS Eastern Daylight Time

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